Logistics Assistant
Miami, Florida, U.S.A.
Position Details
- Job Title/Function: Logistics Assistant
- Department: Logistics
- Reports to: Logistics Manager
- Grade: Assistant
- Type of Contract: Fixed Term
- Place of work: Miami, Florida, U.S.
- Start Date: 27/01/2025
Purpose
The Logistics Assistant will help in the delivery of various Logistics services for the Miami office staff and for specific events.
He or she will also support the manager in the administrative tasks and procedures.
Main Responsibilities
Corporate / Projects
- To book Logistics services for the Miami office staff:
- Accommodation
- Transportation (flights, rental cars, etc.)
- To support the Logistics Manager in the implementation of the Logistics internal procedures:
- Travel strategies, logistics workflows, booking procedures and policies
- Administrative follow-up on invoice validations and financial procedures
- Data processing on various Logistics tools
Position Relevant Skills (Education/Work Experience/IT)
- Detail-oriented and thorough in checking documents
- Excellent IT skills, in particular Excel and Word
- Good interpersonal interaction with the ability to liaise with individuals at different levels of the organisation and with external suppliers
- Flexible approach to work with the ability to adapt to changing priorities and demands
Required Languages
- English fluent (Spoken & Written)
- Spanish is a plus
Key Interactions
- Internal: HBS Logistics staff and HBS other departments
- External: Travel operators (travel agencies, airlines, hotels) and Direct Hires staff (external of HBS)
How to Apply
- Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.
- Please send your resume by email to the HBS HR Department: recruitmentusa@hbs.tv.
Note: This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff need to have a willingness to undertake other tasks than those listed in this Job Description as required (potentially on other projects).
