Position Details

• Job Title/Function: Assistant Project Manager (APM)
• Department: International Broadcast Centre (IBC) & Broadcast Structures
• Reports to: IBC Project Manager
• Grade: Assistant
• Place of work: Miami, FL, U.S.
• Type of Contract: Fixed Term
• Start date: ASAP – 31/08/2026

Purpose

The Assistant Project Manager (APM) supports the Project Manager and the IBC Implementation Team in ensuring the successful delivery of projects throughout their lifecycle. The APM is responsible for collecting, authoring, reviewing, and analysing project data, and coordinating with vendors, the Design Team, and cross-functional departments to ensure effective planning, execution, and timely completion of project deliverables. Essential skills include engaging professionally with vendors, design professionals – and other project personnel – and adhering to project schedules, budgets, and quality standards to meet the project’s mission objectives.

Main Responsibilities

1. Liaise with Project Administrators, vendors, the design team, and cross-functional related entities concerning project details and deliverables.
2. Assist, coordinate, review, and facilitate project-related approvals and deliverables.
3. Assist in facilitating procurement by reviewing vendor proposals, designs, estimates, scopes, and related materials pertaining to Request for Proposals (RFPs) and contract awards.
4. Communicate relevant project information across departments with supporting materials and documentation.
5. Maintain the electronic file database, records, certificates, and all project-related materials.
6. Analyse relevant project data for issue identification and resolution.
7. Support and assist in regularly scheduled coordination meetings, as well as assist in taking meeting minutes, and preparing related documents and materials accordingly.
8. Coordinate with the Project Manager and Project Engineer to monitor and track potential change orders, scope changes, etc., assuring all change management is communicated to the appropriate departments.
9. Participate in site inspections and quality control activities to ensure adherence to plans and specifications.
10. Record and document site progress in coordination with the superintendent to ensure timely completion of the IBC mission.

Position Relevant Skills (Education/Work/Experience/IT)

Any combination of training, education, and experience that demonstrates the ability to perform this position’s duties, such as having the following:

• Bachelor’s degree – Construction Management, Engineering, Architecture, or a related field
• Three years minimum of work experience in project management and a relatable background
• Ability to interpret specifications, drawings and design assets
• Administrative experience on large-scale projects
• Skilled in applying problem-solving techniques and analytical skills
• Strong written and oral communication skills
• Excellent multi-tasking skills
• Valid driver’s license

Key Interactions

• Internal : IBCBS Design Team, Engineering Department
• External : FIFA IBC Manager, IBC Vendors

Required Languages

• English fluent (Spoken & Written)

Required Travels

• Temporary assignment in Dallas from January 2026 to August 2026