Position Details

• Job Title/Function: Accounts Payable Coordinator
• Department: Finance and Administration
• Reports to: Accounts Payable Manager
• Grade: Coordinator
• Type of Contract: Fixed Term until July 2026
• Place of work: Miami, Florida, U.S.

Purpose

Under the responsibility of the Accounts Payable Manager, the Accounts Payable Coordinator will assist and support the HBS Group AP Team (Switzerland, Germany, France, UK and USA)

Main Responsibilities

• Record supplier invoices in Microsoft D365 including the monitoring of purchase orders and contracts.
• Preparation of weekly pmt runs and internal cash transfers
• Support on monthly closing tasks such as preparing direct cash flow, IC reconciliation or bank reconciliation
• Manage credit cards and cash expenses for employees
• Enter & monitor bank payments
• Reconciliation of subledgers and suspense accounts
• Maintain the internal Procurement tool
• Store on a timely basis invoice, contracts, expenses reports, credit card statements and other accounting supporting documents
• Close work with other departments within the HBS Group is also a part of the daily tasks Support the Finance & Administration Division on other ad-hoc tasks

Position Relevant Skills (Education/Work Experience/IT)

• Successful completion of an apprenticeship in commerce or accounting degree in business school
• Approximately 3 years of work experience in accounting, ideally in an international company
• Excellent organizational skills and attention to detail
• Ability to work both, independently and as a part of a team
• Flexible working hours might be required in special circumstances
• Good knowledge of MS Office (Excel). Knowledge of Microsoft D365 would be an asset

Required Languages

• English fluent (Spoken & Written)

Key Interactions

• Internal: Finance, Administration, Internal Communications, Logistics, IT, Upper Management
• External: Vendors, Building Management